Calendars

There are several different types of calendars available, including regular, guest room, common meal, birthday, general meeting, etc. Groups can have a calendar that can be visible only to members of the group or to the whole community. Each household has a private calendar that is only visible to members of the household.

The calendars can be viewed individually or overlapped together on the Main Calendar.

To View Calendars

Click Calendars in the top navigation bar to go to the Main Calendar on the Calendars page. The button above the calendar on the left will say Main Calendar and it will be showing the calendars you were viewing the last time you visited this page. To toggle display of other calendars, use the checkboxes below the calendar.

To change the view to Month, Week, Day, or List use the buttons at the top right of the calendar.

To Add a Calendar Entry

General instructions for adding an event to a calendar:

• Select Calendars from the top menu.
• Select the specific calendar from the dropdown menu above the calendar.
• Mouse over the correct date and click the Add button that appears.
• A form specific to that calendar will open. Each form will have different fields depending on the type of calendar. Fill out the form and click Add.

Error Messages: When you click Add you may see messages. Some calendars check for overlapping events and will show conflicts. On others some fields may be required.

Some calendars support repeating events, for example:

• Click the Repeat button and select the options on the popup form.
• If the repeat has an ending date, set the End Date field. Leave it blank for events that will repeat forever.

To Edit an Event

when viewing events on a calendar, click on one to edit it. If you don't have access rights to make changes, the event will be shown in a read-only format. Otherwise, make your changes and click Save.

To Create an Event that people can sign up for:

• Add an event as described above.
• Click the Allow people to register for this event checkbox near the bottom of the form
• Click Add to save the event

To sign up for an Event

If the Allow people to register for this event checkbox is checked, members can sign up for the event. When members click on the event they can see the details of the event including a list of people who have already registered. Click Add to complete your registration for the event.

To Add a Reminder for an Event

If the calendar supports reminders you will see a reminders list near the bottom of the form

• Enter a date when the reminders should be sent
• Enter a message for the reminder email
• Enter an email address or select one, or more, from the popup menu of community member emails
• Click Add to save the reminder

To Create a Calendar

Admins can create new calendar on the Edit Site page by selecting Add New Calendar" at the bottom of the Calendars drop down menu.